You can talk to us before requirements are fixed.
Guide: from ¥9,800/mo per facility, no setup fee|See pricing
For care facilities
Run the productivity committee with AI — without the guesswork
From April 2027, many Japanese care facilities must run a productivity committee. Training videos are now cheap; what is hard to find is a repeatable way to run each meeting and real cases from other facilities. This community provides committee agendas, minutes drafts, AI templates for daily records, and a place to share cases — on a monthly plan.
Common Situations
- The productivity committee becomes mandatory in April 2027, but nobody knows what it should discuss
- Meetings end with "any ideas for improvement?" and nothing changes
- Entering care records and handovers takes a large share of each day
- Staff have started using ChatGPT on their own, with no rule on resident information
- Preparing statutory training and keeping attendance records falls on one person every year
- You are not sure foreign staff fully understand the training content
What Changes in April 2027
The committee becomes mandatory
For facility-based, short-stay, residential and multi-function services, the transition ends on 31 March 2027 and the committee becomes an operating standard.
At least quarterly
A committee including frontline staff keeps reviewing work and technology. This frequency is also an add-on requirement.
Linked to an add-on
The productivity add-on is 100 units per resident per month for tier I and 10 for tier II; tier I has heavier equipment requirements.
* Based on rules as of October 2026. Please confirm your own facility with the latest notices.
What You Get
Committee pack
Quarterly agendas, a sheet for mapping time and burden by task, and a minutes template — plus an AI prompt that turns meeting notes into a draft.
AI templates for daily work
From rough notes to care-record style, from a day of records to handover points — and drafts of incident reports and family updates.
Peer case sessions
Once a month, facilities share what they tried in committee and what worked. The chat line is open between sessions.
Short statutory-training videos
Abuse prevention, restraint reduction, infection control and BCP in 5–10 minutes, with multilingual versions. Reviewed by certified care workers and nurses.
Training records
Who took which training and when, recorded and exportable in a form you can show at an inspection.
AI usage policy for care
A template policy for handling resident information with AI, built on never entering names or diagnoses.
A Year of Committee Meetings
Meeting 1 — See where time goes
Staff log time and burden by task for a week, so the longest and heaviest tasks surface.
Meeting 2 — Pick one change
Choose just one — records, handovers, rounds — and try AI or a revised procedure. Changing several at once makes the effect impossible to measure.
Meeting 3 — Measure it
Compare time, overtime and staff burden before and after — and check resident safety, such as incident counts.
Meeting 4 — Review and plan
Summarise the year in the form the add-on report needs, and set next year’s theme.
On Standard and above, we prepare the materials and minutes drafts for each meeting.
Monthly Plans
All prices exclude tax. No setup fee. Standard and above have a six-month minimum term.
Light
Per facility
¥9,800 / mo
For facilities starting to use AI in daily records and communication. Templates and peer sessions to get everyone using it the same way.
- AI templates for drafting care records, handovers, incident reports and family updates
- Monthly online case session
- Chat-based Q&A
- Short statutory-training videos (multilingual versions for foreign staff)
- Generative-AI usage policy template for care settings
Standard
Per facility
¥29,800 / mo
For facilities that want the productivity committee to run without guesswork — from agenda to minutes to the records the add-on requires.
- Everything in Light
- Committee pack: quarterly agendas, issue-mapping sheet, minutes drafts
- Records organised for the add-on performance report
- Training attendance records, ready for inspections
- Monthly one-to-one consultation
Hands-on
Per organisation
From ¥100,000 / mo
For operators with several facilities. We join the committee and help build the systems behind it, such as automating records.
- Everything in Standard
- We attend committee meetings online
- Design of workflow systems such as record automation
- Case sharing across your facilities
Weighing the cost against the add-on
At roughly ¥10 per unit (varies by region), add-on tier I is about ¥1,000 per resident per month — around ¥80,000 for an 80-resident facility, above the Standard plan at ¥29,800. Tier II is about ¥100 per resident, or ¥8,000 for 80. The add-on has requirements beyond the committee, and we cannot promise it.
What We Hold To
- Resident names, addresses, dates of birth and diagnoses are never entered into AI
- AI output is a draft. Care plans and medical judgement stay with care managers and nurses
- Videos and templates are reviewed by certified care workers and nurses
- We never bundle this community free with subsidised training
Looking for trial facilities
From November 2026 we plan to offer ten facilities three months free. We will run the first committee meeting with you, and prioritise facilities willing to share results as a case. Please contact us below.
Related Services
Pricing guide
Prices are pre-tax guides and vary with scope, integrations, and post-launch operations. Formal quotes are free.
AI Community for Care Facilities
Which services must set up a productivity committee?
Under the FY2024 care fee revision, facility-based, short-stay, residential and multi-function services must establish the committee, with a transition period ending 31 March 2027. From April 2027 it is a mandatory operating standard. Home-visit and day services were outside the requirement as of October 2026. Please confirm your own facility with the latest notices.
Will this get us the productivity add-on?
Holding the committee at least quarterly is one requirement of the add-on, but tiers I and II also require equipment and data submission. We cannot promise the add-on; we help organise your committee records in the form its report needs.
Is it safe to enter resident information into AI?
We assume names, addresses, dates of birth and diagnoses are never entered. Templates use placeholders such as "Resident A, a woman in her 80s", and we provide a usage policy template. We recommend business AI settings where inputs are not used for training.
Can AI write care plans?
AI produces drafts only. Care plans belong to care managers and medical judgement to nurses; final decisions always stay with professionals.
Is there a minimum term?
Committees run quarterly, so Standard and above start at six months. Light can be cancelled monthly.
Can this be combined with training subsidies?
We can provide staff training separately in a form eligible for the workforce development subsidy. The community is a separate contract and is never bundled free with subsidised training, as that could count as an effective discount and breach subsidy rules.
You can talk to us before requirements are finished.
We can start by sorting what to do first. We run businesses ourselves, so the conversation stays about labor and ops. Consultation and estimates are free.
Online meetings / reply by next business day / free consult & estimate