You can talk to us before requirements are fixed.
Consultation and quotes are free. We reply by the next business day.
School Cafeteria Ordering
SCHOODA
Move cafeteria ordering and payment
onto students' phones.
SCHOODA is a pre-ordering and cashless payment service for school cafeterias, built and operated by us. Students order and pay ahead, and the counter only hands food over against a QR code. Cafeteria staff get a kitchen queue and a closing screen; administrators get menu, stock and sales management. It is live in a high school cafeteria.
Who it is for
- Orders pile into the lunch break, and the counter gets stuck taking orders and handling money
- Someone counts, reconciles and carries cash every day
- Demand is invisible until the day itself, so food either runs out or is thrown away
- Staff explain what is in each dish to students with allergies, one by one
- Sales are totalled by hand to settle with the cafeteria operator
From order to settlement
Order
On the student's phone
Pay
PayPay or credit card
Cook
Shown in the kitchen queue
Pick up
Handed over by QR code
Close & settle
Daily totals, monthly statements
Features by role
Students
Browse the menu, order ahead and pay in the phone's browser. Pick up with a QR code.
- Pre-ordering
- PayPay and credit card payment
- QR-code pickup
- Allergen labels and warnings
- Favourites, order history, notifications
Cafeteria staff
See incoming orders in a kitchen queue and hand them over by scanning the QR code. At closing, the day's results are on one screen.
- Kitchen queue
- Handover by QR scan
- Approve or reject cancellations
- Closing summary (sales, orders, waste)
- Waste records
- CSV export of orders
Administrators
Set menus, stock and opening hours, and review sales. Each school can use its own logo and branding.
- Menu management
- Stock management
- Sales analysis
- Opening hours
- Per-school branding
Multi-school operation and settlement
One system serves several schools, each with its own URL, menus and opening hours.
- Multi-tenant
- Independent settings per school
- Monthly settlement (fee deduction and transfer statements)
In use
It is live in a high school cafeteria, our first school. We handled the design, the conversations with the school and payment providers, and the build, and the same team maintains it after launch.
When pickup confirmation was slowing the counter, we moved the confirm button to the student’s screen and rewrote the student guide to match. A system that adds work for the people using it does not stick, so we keep adjusting the screens as it runs.
Read the case studyHow we start
Conversation
We learn how the cafeteria runs: opening hours, menu size, where food is picked up, and who operates it.
School setup
We set up the school's URL, branding, menus and opening hours, and prepare payments.
Go live
Student and staff manuals are prepared, and use starts in step with how the counter works.
Operate and improve
We maintain it after launch. When something slows the counter, we fix the screen and the guide together.
Pricing
Quoted per school
Pricing depends on the size of the school and how the cafeteria runs, so we quote per school. Consultation and quotes are free.
Ask for a quoteStack and data handling
Application
Data
Payments
Infrastructure
Student data is personal data about minors. We hold ISO/IEC 27001 (ISMS) certification and build and operate within it. Card numbers are never received by our servers.
Related Services
SCHOODA (School Cafeteria Pre-ordering)
Which payment methods are supported?
PayPay and credit cards. Card numbers are never received by our servers; students enter them on the payment provider's hosted page.
Do students need to install an app?
No. It is a web app used in the phone's browser, so nothing has to be installed from an app store.
How does it handle allergies?
Each menu item shows its allergens. When students register their allergies, matching items are flagged and can be hidden from the list. The allergen information is entered by the cafeteria when it registers each item.
Can orders be cancelled?
Within 30 seconds of payment, students can cancel on the spot. After that, they submit a cancellation request, which cafeteria staff approve or reject. On approval, the refund and stock adjustment happen automatically.
How are sales settled with the cafeteria operator?
Each month, a transfer statement with payment fees deducted is generated automatically, so nobody has to total the figures by hand.
How much does it cost?
It depends on the size of the school and how the cafeteria runs, so we quote per school. Please get in touch through the contact form.
You can talk to us before requirements are finished.
We can start by sorting what to do first. We run businesses ourselves, so the conversation stays about labor and ops. Consultation and estimates are free.
Online meetings / reply by next business day / free consult & estimate